For landlords and property managers
Find the gaps in your evidence before you send deductions.
Upload a supported PDF deduction statement, confirm the extracted charges, and run Claim X-Ray to find missing documentation. Keep a private audit, export a tenant-ready packet, and download an evidence archive — alongside AppFolio or Rentvine.
Start free. $29 one-time per move-out case. No subscription. The sample is fictional and opens without an account.
CLAIM X-RAY
Fictional sample · D2Charge and supporting record
Hallway wall repair
- Amount charged
- $275.00
- Supporting receipt
- $190.00
$85.00 documentation mismatch
Review the difference before finalizing this deduction.
See the supporting record
northgate-invoice-0457.pdf
Hallway wall patch · $190.00. The entered charge is $275.00. Review the amount or attach the records explaining the difference.
Illustrative product view using the public sample's fictional records. This finding concerns documentation, not whether the charge is legally valid.
Keep your software
Not another property manager. A second look.
You do not need to replace your property management software. Keep AppFolio, Rentvine, Buildium, RentCheck or whatever you use today: export the inspection report, the photos and the invoices, and import the files here.
This is a file import, not an integration. MoveOutGuard has no connection to those products and never asks for the login to your other software.
Claim X-Ray
Every charge gets a plain status, and the reason for it.
The status describes how well a charge is documented by the records in the case. It is not a score and not a prediction of how a dispute would end.
- Well documented
- The linked records support the line as entered. You still decide whether to charge it.
- Needs additional evidence
- A record that usually supports this kind of charge is not in the case yet.
- Contains inconsistencies
- Two records, or a record and the entered amount, do not agree.
- Requires human review
- Something needs your confirmation before the line is final.
How it works
01
Bring what you already have
Drop in the inspection report PDF, the photos, the invoices and receipts, even a ZIP export. Upload an existing deduction statement PDF: text is extracted in your browser, with OCR for supported scanned PDFs. Review and confirm every extracted line; paste or manual entry remains available. Nothing is assumed: you check every line before it is saved.
02
Run the Claim X-Ray
Each charge is checked against its records: is there a move-in photo, does the invoice match the amount, are the dates in order. You see why, and the record each finding comes from.
03
Fix what is missing
Every gap comes with its next step: add a photo, attach a receipt, confirm a date, review an amount. Tenant Challenge Preview shows the questions a tenant could reasonably ask.
04
Send the packet you approved
Download the tenant-ready PDF, keep the private audit for yourself, and keep a portable archive of the whole case. Nothing is ever sent to the tenant for you.
What you keep
Two reports, and the whole case in one archive.
Tenant-ready evidence packet
The itemized statement, the schedule of charges, and every photo and receipt as a numbered exhibit, in one PDF.
Private audit: Claim X-Ray
Your internal review of the case: what is well documented, what is missing and what to fix. It is never included in anything sent to the tenant.
Portable case archive
A ZIP with both PDFs, every original file, a deductions table, an evidence index and a machine-readable manifest. Each file carries a SHA-256 file-integrity reference.
A SHA-256 value shows that a file is byte-for-byte the one that was archived. It does not show when a photo was taken or make a file admissible as evidence.
Both samples use fictional data and open without an account.
One price
$29 one-time per move-out case.
No monthly subscription. No annual subscription. No hidden recurring fees. 60 days to edit and prepare your documents, 90 days to download your files, then the cloud files are removed: download and keep your PDF and archive. A separate property move-out is a separate purchase. Open today for properties in California, Texas, Florida, North Carolina and Ohio.
MoveOutGuard organizes evidence and drafts documents you review. It is not a law firm, does not give legal advice and does not promise any outcome. Whether a charge is allowed depends on the law where the property is and your lease. See coverage. Renting yourself? MoveOutGuard for renters.
Your statement is the starting point
From a PDF of charges to a record you can explain.
- 01
Upload PDF
Add a supported deduction statement. Text and scanned PDFs are read in your browser.
- 02
Extract deductions
Check the editable table. Correct amounts, remove lines and confirm what to import.
- 03
Review evidence
Connect each charge to your photos, invoices and supporting records.
- 04
Find what is missing
Landlords use Claim X-Ray; renters review each charge and the records they need.
- 05
Export your packet
Download your professional PDF and a portable ZIP evidence archive.
Extraction depends on the statement layout and scan quality. Photos of paper statements are not read automatically. You confirm every line; nothing decides the validity of a deduction for you. Not legal advice.
Fictional examples. No registration required. Your private landlord audit stays separate from the tenant-ready packet.
What does the $29 one-time case purchase include?
One case, no subscription. For new cases: 60 days of editing and 90 days of cloud download access from purchase activation. Download your completed documents and evidence archive to keep. Cloud files are then removed. Eligible unpaid drafts are retained for 30 days from creation; editing does not extend this period. Cases created before November 6, 2026 keep their original terms.